​Are we there yet?

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These days you can hold your event on land, water, midair, underwater, and even in space.  Your imagination and creativity should have no bounds.
Location can make or break your event therefore, it is very important to choose your venue carefully.
“Tip: Match your site to event type; don’t worry when you find “the perfect" location your six sense will tell you.”​
 

Some event location ideas:
• Hotel
• Conventions center
• Restaurant
• Boutique
• Yacht
• Roller skating ring
• Airport Hangar
• Museum
• Art gallery
• Tent a parking lot
• Tennis court
• Hotel rooftop
• In airplane
• Private clubs
• Warehouse space
 

Always visit the site at the same time you plan on having your event, to visualize lighting options and decor setting.
There are four major site criteria’s:
1.  Location (what type of neighborhood it is located in)
2. Cost (total site cost includes: room charges, kitchen fees, equipment rentals, on-site personnel fees)
3. Size (how much room do you need per person)
4. Facilities (what can it handle)
 

Always map your requirements before inspecting a site, then consider what the site provides and if it can accommodate your requirements.
Some of the requirements to consider are: staging, audio, visual, lighting.
Be sure to know all cost ahead of time and make contracts
Keep copies of all signed contracts and key correspondence (emails, letter, etc) in your binder.

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Prepare:
• Practice layout well in advance
• Set up table
• Contact vendors to reconfirm, tell them what time they need to arrive
• Place signs in strategic locations and various routes (remember to take them down after the event)
 

Day of the Event:
• Arrive early
• Unload and distribute supplies
• Set up staff registration table
• Set up planned layout and décor
• Place trash receptacles in strategic areas
• Check sound system, air/heat, and other equipments
• Announce centerpiece giveaway, awards, door prices, etc
• Cleanup begins once the last dish is cleared
 

After the Event:
• Clear the site one hour prior to deadline
• Make sure keys are secured
• Cleaning and closing site
• Check entire site at the end of the event
• Event manager should be the last person to leave
“Tip: Make a lost and found box”